employee-expense-reimbursement-and-irs-compliance-2019

Employee Expense Reimbursement and IRS Compliance 2019

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On Demand | CEU Approved

  • 75 minutes
  • 2 Hours Left
     Jun 20, 2019 - Jun 28, 2019
  •   08:15 AM - 09:30 AM ET
    05:15 AM - 06:30 AM PT

Employee expense reimbursements that aren’t handled accurately can wind up being disallowed as expenses, or even considered as compensation by the IRS. If this happens, your company is on the hook for paying the associate payroll taxes – costing you more money as well as any penalties! You need to make sure your reimbursements are truly considered nontaxable, and that’s a real challenge for even seasoned payroll pro’s.

Don't take chances with your expense reimbursement plan for employees and independent contractors. Join our live, 75-minute webinar to discover:

  • What makes an "Accountable Plan" - Guidelines to help you in 2019

  • Your options for calculating and reporting taxable expenses to the IRS

  • Keys to taxing reimbursements: What's an expenses vs. compensation

  • High on the audit list: Detailed rules for specific reimbursement types

  • How to avoid employee fraud - red flags and what to watch out for

Join this session by expert speaker Mark Schwartz, where he will define and present the general rules about what makes expense reimbursements taxable for payroll, and what are excluded from payroll taxes.

Session Highlights:

IRS Rules for Employee & Independent Contractor Expense Reimbursement

  • IRS reimbursement requirements for taxing employee expenses

  • Expense reimbursement plans: Accountable vs. non-accountable

  • Stay of the audit list: Rules on specific types of reimbursement

Payroll Requirements for Reimbursements: Expense vs. Compensation

  • Tips & tools to calculate taxable expenses - before the IRS does!

  • Payroll taxation considerations: When reimbursements count as income

  • Personal use of company property: Vehicles, cell phones and more

Best Practices for Processing and Documenting Expenses: Your Key to Preventing Fraud

  • Substantiation and documentation: Excluding reimbursement from wages

  • Identifying employee fraud: Clear warning signs to be aware of

Methods for timely processing and collection of excess advance funds

Why You Should Attend:

  • Determine whether or not your expense reimbursement policy reflects the information necessary for your employees to get you the information you need, without being overly burdensome.

  • Evaluate some specific types of expense reimbursements that your company regularly processes for workers, and determine if you are valuing and taxing them as appropriate.

  • Recognize the signs of employee fraud perpetrated in employee expense reporting.

Who Should Attend:

  • Payroll management and staff

  • Dept managers

  • Human Resource professionals

  • Accounts payable staff and management

  • Accountants and Finance personnel


Advanced Preparation: None

Program Level: Intermediate

Prerequisites: Basic knowledge of Taxable Expense

Field of Study: Tax


*You may ask your Question directly to our expert during the Q&A session.


** You can buy On-Demand and view it as per your convenience.

Mark Schwartz

Mark Schwartz

Mark Schwartz is an employment tax specialist and has over 15 years of employment tax experience as an independent consultant and as a payroll tax auditor with the State of California. He has managed an audit caseload of 20 ongoing audits, from small home-based businesses to large multi-national corporations. He is expert at defining regulatory and statutory requirements from local, State and Federal government agencies; and helping the average businessperson understand what that means to their business. He has processed weekly and bi-weekly payroll checks plus tax forms for businesses with hourly as well as exempt workers, multistate operations and a wide variety of benefits.

Mr.Schwartz provides consulting services encompassing payroll processing and payroll tax issues. These include payroll tax minimization, payroll tax compliance reviews, independent contractor studies, use of electronic transfers, deductions, benefits, etc. Mark has represented both clients and the State in front of the State Appeals Board. He understands the complexities of local wage laws, unemployment and disability claims, and other wage and benefit issues affecting your employees.

Mark prides himself on his outstanding customer service skills. He listens attentively to his clientele, helping them bridge the gap between the small business world and Government bureaucracy. He eagerly assists with clients needs and feels that educating clients toward faster, accurate and more complete payroll processes provide the most value.

Mark is a participating member of the American Payroll Association. He earned his BA and MBA in Finance at Santa Clara University. He has held Certified Internal Auditor and Certified Investment and Derivatives Auditor Credentials. Mark is currently pursuing a Certified Payroll Fundamentals Credential with the American Payroll Association.

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Edupliance is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for 1 PDC for the SHRM-CPSM or SHRM-SCPSM. For more information about certification or recertification, please visit www.shrmcertification.org.


This webinar has been approved for 1 HR (General) recertification credit hours toward California, GPHR, HRBP, HRMP, PHR, and SPHR recertification through the HR Certification Institute. The use of this seal is not an endorsement by the HR Certification Institute of the quality of the activity. It means that this activity has met the HR Certification Institute’s criteria to be pre-approved for recertification credit.


Edupliance is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. 

Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org.

For more information regarding administrative policies such as complaint and refund, please contact our offices at 844- 810-1151.

PLEASE NOTE: To receive credit through the NASBA for this program you MUST attend the Live program in its entirety and complete the required progress checks.

Number of CPE Credits Awarded for This Course: 1.0 (Taxes - 1.0)

Delivery Method: Group Internet Based

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