FERPA and Email Compliance for Educators

Pre Recorded

  • 60 minutes

The digital age has made communication much easier and more hassle-free, with the use of Email. At time when we expect instant answers and responses, email interactions constitute a major part of our communication, both personal and professional. But if there are pros, then there are cons too connected with this medium. There is an area where communication via email can lead to liabilities and an act of litigation.

That very sector is education in which student and parents communicate with school staff via e-mails. As schools increase the use of technology to communicate with and about students, questions arise about the intersection between the data created and student records laws, such as the FERPA. The Family Educational Rights and Privacy Act is federal legislation enacted in 1974 that controls student records. It grants students the right to access their own educational records as well as limiting, for privacy reasons, the release of those same records to anyone other than the student. FERPA applies to all current and former students of the University.

Clearly, email is a huge security hazard, with every message carrying grades potentially a threat to FERPA compliance. Come and join us in this webinar to understand the use of e-mails under FERPA.

Key Features of the Conference

As the era of report cards comes to an end, many schools/universities are finding themselves navigating new terrain. Not only do schools and educational institutes have to make student records easily accessible for both students and administrators, but they also have to make sure they’re still keeping up with FERPA compliance.

This conference with speaker Timothy E. Gilbasch will outline how to maintain Family Educational Rights and Privacy Act (FERPA) compliant communications between teachers, administrators, parents, and students, which is a must in today’s environment. By using end-to-end email encryption, education professionals can protect student privacy and help maintain FERPA email compliance.

According to Family Educational Rights and Privacy Act (FERPA), all faculty members are legally and ethically obliged to protect the privacy of student information. Many times this presents unique challenges for faculty that how to effectively use e-mails in the educational context. This webinar will provide a general overview of the issues teachers and staff encounter when following FERPA guidelines while using emails. It will also outline when e-mails are considered educational records subject to production to parents and student and when they can be ordered to be produced in other litigation contexts. Don’t get caught in a FERPA compliance nightmare. Enroll yourself for this webinar and understand how to use e-mails effectively in the area of education.

Topics to be discussed during the conference:

  • FERPA and effective use of Emails.

  • A discussion of when e-mails are considered educational records under FERPA.

  • Learning when and when not to use e-mails in the education context. Understanding how to use e-mails effectively in the area of education.

  • Understanding when e-mails are considered educational records subject to production to parents and student and when they can be ordered to be produced in other litigation contexts.

  • Practical guidance on the use of e-mail in this area.

Who Can Benefit From This Conference?

  • Directors of Special Education

  • Directors of Student Services

  • Special Education Case Managers/Teachers

  • School Psychologists

  • Regular Education Teachers

  • Deans of Students and Faculty

  • Directors of Technology

Timothy  E. Gilsbach

Timothy E. Gilsbach

Timothy E. Gilsbach is an attorney with King Spry in Bethlehem, Pennsylvania and is member of the firm’s Education Group, concentrating his practice in the area of special education and other areas of education law. Tim defends school districts, intermediate units and charter schools in all phases of special education litigation, from state level administrative hearings to federal court appeals in special education matters. Tim also advised clients on a wide variety of other educational law issues, including FERPA, student records, student services, and employment matters. Tim is a graduate of the Pennsylvania State University’s Dickinson School of Law and Messiah College. Tim was selected as a Pennsylvania Rising Star in the area of school law from 2012 through 2014.

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