Form W-2 Reporting Updates for 2018

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CEU Approved

  • 90 minutes

A major task of Payroll departments is providing W-2 Forms to employees and to the Social Security Administration. The Forms must be correct, complete, and filed on time or the employer may face stiff penalties. Since 2017, the due date for filing W-2 Forms with the Social Security Administration was moved up to January 31. This also means that the dates for making corrections with reduced penalties have also been accelerated.

In this webinar expert speaker Patrick A Haggerty, will discuss steps to take now to prevent or reduce filing problems and errors and how to handle special filing situations. How to verify employee name/number combinations, and how to file the forms electronically as well as on paper. It will identify common and not so common errors and adjustments that affect Forms W-2 and the steps to take when errors are discovered, cover the use of Form W-2c to make corrections and the due diligence steps that can establish reasonable cause for penalty abatement.

Session Highlights:

  • How Social Security resources can be used to prepare, submit, and correct W-2 forms

  • Due dates for filing and furnishing 2018 W-2 Forms and penalties for non-compliance

  • Penalties for late or incorrect W-2 Forms: Due diligence procedures to avoid penalties

  • Actions to take before year end to avoid employee information errors

  • Forms W-2 and W-3 line by line: What goes in all those boxes?  

  • What those special Box 12 codes are all about and why they must be correct

  • Changes for 2018 made to Forms W-2 and W-3

  • The common W-2 errors, how to avoid them and how to correct them

  • What to do when an employee’s name or tax ID number is incorrect

  • Methods to reconcile to Forms 941 and what to do if differences are discovered

Why You Should Attend:

Payroll taxes are a serious issue for the IRS. Employers are required to timely and correctly report this information using Form W-2 to both the Social Security Administration and to employees or face stiff penalties for non-compliance.

This webinar will provide you with information and resources you need for successful compliance with the reporting requirements and for establishing due diligence and reasonable cause for penalty avoidance when errors occur or corrections need to be made.

Who Should Attend:

  • Payroll Supervisors and Personnel

  • Payroll Consultants

  • Payroll Service Providers

  • Public Accountants

  • Internal Auditors

  • Tax Compliance Officers

  • Enrolled Agents

  • Employee Benefits Administrators

  • Officers and Managers with Payroll or Tax Compliance Oversight

  • Company / Business Owners

  • Managers/ Supervisors

  • Public Agency Managers

  • Audit and Compliance Personnel / Risk Managers

*You may ask your Question directly to our expert during the Q&A session. 
** You can buy On-Demand and view it as per your convenience.

Patrick Haggerty

Patrick Haggerty

Patrick Haggerty is a tax practitioner, author, and educator. His work experience includes non-profit organization management, banking, manufacturing accounting, and tax practice. He began teaching accounting at the college level in 1988. He is licensed as an Enrolled Agent by the U. S. Treasury to represent taxpayers at all administrative levels of the IRS and is a Certified Management Accountant. He has written numerous articles and a monthly question and answer column for payroll publications. In addition, he regularly develops and presents webinars and presentations on a variety of topics including Payroll tax issues, FLSA compliance, information returns, and accounting.

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Edupliance is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for 1.5 PDCs for the SHRM-CPSM or SHRM-SCPSM. For more information about certification or recertification, please visit

This webinar has been approved for 1.5 HR (General) recertification credit hours toward California, GPHR, HRBP, HRMP, PHR, and SPHR recertification through the HR Certification Institute. The use of this seal is not an endorsement by the HR Certification Institute of the quality of the activity. It means that this activity has met the HR Certification Institute’s criteria to be pre-approved for recertification credit.

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