handling-recouping-payroll-overpayments-2019

Handling & Recouping Payroll Overpayments 2019

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On Demand | CEU Approved

  • 90 minutes
  • 0 Day Left
     Sep 16, 2019 - Sep 23, 2019
  •   08:00 AM - 09:30 AM ET
    05:00 AM - 06:30 AM PT

Employees can be overpaid in even the most well-managed payroll department. Yes, it does happen when mistakes are made but it isn’t always the result of an error. Perhaps the employee received a sign-on bonus but did not stay for the required length of time. Or the employee was an advanced vacation but is now terminating before he or she has fully earned the time. No matter the reason, overpayments can and do happen and must be handled properly. The first questions that usually arise relate to IRS regulations. What is required if the overpayment occurred this year? But what if it occurred in a previous tax year, does that change the rules? Are the rules different for federal income tax than they are for social security or Medicare taxes?

In this webinar expert speaker, Vicki Lambert will be discussing the issues that arise when an overpayment has been made. Speaker will address the requirements that should be followed to help the payroll department in establishing a proper policy on ways to handle overpayments in compliance with state and federal laws and regulation.

Session Highlights: 

Handling Overpayments under IRS and State Tax Codes:

  • Why a 1990 IRS Private Letter Ruling on handling overpayments applies today?

  • Correcting overpayments in the same calendar tax year

  • Why asking for the gross is better than the net check for prior year overpayments?

  • Correcting FICA taxes for a prior year overpayment

  • Correcting FUTA/SUI taxes

  • Using Form W-2 or Form W-2c to report overpayments

Wage and Hour Laws and Their Impact on Recouping Overpayments:

  • The standards under the FLSA in terms of timeframe for recouping prior year overpayments

  • Is a written agreement for repayment always required under the FLSA

  • Collecting overpayments from exempt employees and its effect on salary basis compliance

  • Recouping overpayments and its effect on minimum wage and overtime requirements

  • Can employers treat advanced vacation payments as overpayments if an employee terminates?

  • Where do the states stand on recouping overpayments?

Why You Should Attend:

Join us for this 90-minute presentation and learn how to properly handle payroll overpayments! We will discuss these regulations and more including the private letter ruling that governs the IRS requirements. We will examine the FLSA requirements on recouping overpayments including the 1998 opinion letter that spells out these requirements. We will also discuss how to conduct research to determine the state’s requirements for handling overpayments. We will review the wage and hour laws of several states and the factors that they use to determine if an overpayment can be recouped.

Who Should Attend:

  • Payroll Executives/Managers/Administrators/Professionals/Practitioners/Entry Level Personnel

  • Human Resources Executives/Managers/Administrators

  • Accounting Personnel

  • Business Owners/Executive Officers/Operations and Departmental Managers
    Lawmakers

  • Attorneys/Legal Professionals

  • Any individual or entity that must deal with the complexities and requirements of Payroll compliance issues

*You may ask your Question directly to our expert during the Q&A session.
** You can buy On-Demand and view it as per your convenience.

Vicki  Lambert

Vicki Lambert

Vicki M. Lambert, CPP, is President and Academic Director of The Payroll Advisor™, a firm specializing in payroll education and training. The company offers a payroll news service which keeps payroll professionals up-to-date on the latest rules and regulations. 

With over 35 years of hands-on experience in all facets of payroll functions as well as over 20 years as a trainer and author, Ms. Lambert has become the most sought-after and respected voice in the practice and management of payroll issues. She has conducted open market training seminars on payroll issues across the United States that have been attended by executives and professionals from some of the most prestigious firms in business today.

A pioneer in electronic and online education, Ms. Lambert produces and presents payroll related audio seminars, webinars and webcasts for clients, APA chapters and business groups throughout the country. Ms. Lambert is an adjunct faculty member at Brandman University in Southern California and is the creator of and instructor for their Practical Payroll Online program, which is approved for recertification hours by the APA. She is also the Program Developer, Subject Matter Expert (SME), and Facilitator for the Certificate in Payroll Practice and Management Program offered by Cengage Learning / Ed2Go through hundreds of colleges and universities across the country.

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Edupliance is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for 1.5 PDCs for the SHRM-CPSM or SHRM-SCPSM. For more information about certification or recertification, please visit www.shrmcertification.org.


This webinar has been approved for 1.5 HR (General) re-certification credit hours toward California, GPHR, HRBP, HRMP, PHR, and SPHR re-certification through the HR Certification Institute. The use of this seal is not an endorsement by the HR Certification Institute of the quality of the activity. It means that this activity has met the HR Certification Institute’s criteria to be pre-approved for re-certification credit.

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