Payroll and HR Recordkeeping

On Demand | CEU Approved

  • 60 minutes

The logistics of payroll record-keeping can be daunting. At least a dozen state and federal regulatory agencies require access to your records. All have different requirements as to content and storage requirements. Electronic records are ok in some cases, paper required in others.  In some instances, you have to keep the records forever.

Records come from various departments, offices, sources, etc. They vary as to content, form, and source. How do you store them? How do you guarantee authenticity? How do you keep them confidential? How do you make sure they are available when you need them?

If all this makes you want to make a big bonfire, this webinar will help you sort out these questions and more. Among other things, you will learn:

Session Highlights:

  • General Requirements

  • IRS Guidance on Small Business Recordkeeping

  • IRS access to electronic accounting records

  • Requirements that satisfy IRS AND FLSA both

  • Requirements for FLSA only

  • Requirements for IRS only

  • Other federal acts and their requirements

  • State Requirements overview

  • Summary of content by record type

  • Information on electronic data storage and archiving

  • Best practices on handling info requests

  • How long do I have to keep payroll and HR records?

Why You Should Attend:

  • How do I manage paper storage? What are the risks?

  • Is there an electronic solution that is acceptable to government agencies?.

  • Is there a prescribed format for records?

  • What information must be contained in the records?

  • What agencies other than the IRS demand access to payroll and HR records?

  • How do I comply with record requests? From whom might I receive a request?

  • Are there simple rules of thumb that satisfy most requirements?

  • Under what circumstances should I keep some records longer than others?

Who Should Attend:

  • Payroll and HR management and staff

  • Accountants

  • Payroll auditors, HR compliance personnel

  • CPA, payroll accountants, and independent payroll consultants

  • Recordkeeping Staff

  • Internal auditors and regulatory compliance personnel

  • Payroll IT developers, programmers, and debuggers

*You may ask your Question directly to our expert during the Q&A session.
** You can buy On-Demand and view it at your convenience.

Mark Schwartz

Mark Schwartz

Mark Schwartz is an employment tax specialist and has over 15 years of employment tax experience as an independent consultant and as a payroll tax auditor with the State of California. He has managed an audit caseload of 20 ongoing audits, from small home-based businesses to large multi-national corporations. He is expert at defining regulatory and statutory requirements from local, State and Federal government agencies; and helping the average businessperson understand what that means to their business. He has processed weekly and bi-weekly payroll checks plus tax forms for businesses with hourly as well as exempt workers, multistate operations and a wide variety of benefits.

Mr. Schwartz provides consulting services encompassing payroll processing and payroll tax issues. These include payroll tax minimization, payroll tax compliance reviews, independent contractor studies, use of electronic transfers, deductions, benefits, etc. Mark has represented both clients and the State in front of the State Appeals Board. He understands the complexities of local wage laws, unemployment and disability claims, and other wage and benefit issues affecting your employees.

Mark prides himself on his outstanding customer service skills. He listens attentively to his clientele, helping them bridge the gap between the small business world and Government bureaucracy. He eagerly assists with clients needs and feels that educating clients toward faster, accurate and more complete payroll processes provide the most value.

Mark is a participating member of the American Payroll Association. He earned his BA and MBA in Finance at Santa Clara University. He has held Certified Internal Auditor and Certified Investment and Derivatives Auditor Credentials. Mark is currently pursuing a Certified Payroll Fundamentals Credential with the American Payroll Association.

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